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Monthly Box - Theme Creation

What's goes into making a themed box?

We have been asked many times about what goes into making a Witchbox and we thought we would give you a little bit of an insight as we think this might be of interest and gives an understanding of the process's we go through for each month's magikal box.

  1. What Theme?
    1. The first thing we need to decide for any given month is the theme as this will dictate the whole concept of that month's box.
    2. When looking at themes we are always looking for new and exciting themes that we think you will enjoy, gain information from and depending on the time of year, be topical.
    3. Once we have decided on the theme, it's look and feel and it's name, we get to work.
  2. Production plan - Having selected a new magikal theme we create a detailed blank production plan that will covers every single item that will go into making that months box.
  3. Items List - We start by brainstorming and making a long list of as many items that we think could go into the box.  Some of these items will be items that are made by us or for us and some will be items that we look to purchase from existing suppliers.
  4. Detailed List - We then start to work on picking out which items from our long list are possible, will fit in the box, are within budget and can be obtained within the timescales we are working to.  Note that we are now working around 3 months ahead on themes to allow us enough time to purchase items that need to be assembled or that might be on a long lead times.  Once we have decided on the final list these items are added to the production plan.
  5. Creation of information - Once we have a list of items we know are going to make it into the box, we start working on creating all of the words for the following items:
    1. BOS page
      1. This is completely created each month from scratch and once we have finished creating the document it is passed to our amazing illustrator for her to do her magik and turn it into the BOS page. 
    2. Art Card
      1. again we create all of the words and the theme for this card and then pass to our illustrator for her to create the art picture (again from scratch as no stock images are every used) and to use the words provided to create the finished Art Card
    3. Information Booklet
      1. The 8-page booklet is also created each month completely from scratch by our illustrator using the 8 page document we provide her.  Using her amazing skill and our core guide she turns our words and vision into the completed Booklet.
    4. All stickers that need creating
      1. Most items we provide in the Witchbox have some form of themed sticker attached and each one is created from scratch using the information provided to our illustrator.
    5. Spells and Spell Packs
      1. All spell kits provided in the box are created by Witchbox.
      2. The complete spell kit is both designed and assembled by us.
    6. Instruction details
      1. If any other information for a box is required, we create this and it is used both within the box and on the website / social media.
    7. Anything else?
      1. Anything else that might be required (including all items to make the actual box)
  6. Buying Items
    1. At the same time all of point 5 is being worked on, we are busy purchasing all the included items needed for the box run and plan to make sure that these all arrive in time for production of the box to start - on time.
  7. Order Printed Items
    1. Once all the items that need to be printed are ready, we order the print run for all items. 
    2. On some boxes this can be as many as 14 individual items.
  8. Receiving Items
    1. Once all of the items needed have arrived at out premises and have been checked and signed off, we store them ready for box production to begin.
  9. Box Creation
    1. The actual creation of the box's is a full production line process from building the shipping box (yes they come flat packed) to making up any items, adding labels and then putting one of each item into the box.
  10. Storage of Box's 
    1. Once completed we store the completed boxes (100's of them) ready for postage label day.
  11. Postage Label Creation 
    1. On the day before the boxes are posted we create / print all of the posting labels, customers labels (for non UK customers) and other special labels that need to be added and these are applied to the completed boxes. 
    2. The finalised boxes are then loaded into large creates ready for pick up on the day of shipping.
  12. Shipping day 
    1. Royal Mail and any other carriers we might be using arrive to collect the boxes (on or around the 16th of the month) and away they go to you. 

Then the whole process starts again.! :-)

Oh, and on top of this, if there are any special boxes like the Advent or Sabbats box's, these are being worked on, with the same level of detail, at the same time as the normal monthly box!

We hope the above gives you some idea of the processes and planning that goes into making your monthly themed box.

Thank you for reading.

Bee, Rocky and the Witchbox Team